[DATE]
[Name/Title]
[Business/Organization Name]
[Address]
[City, State ZIP]
Dear [ ]
Your expertise and reputation in urban planning precede you, and members of the [National Association of City Councils] know and appreciate your point of view about the plight of modern metropolitan areas. We invite you to share that point of view at the association’s upcoming annual convention, scheduled for [June 27–30 at the Harvey Potts Convention and Exposition Center on Adler Boulevard].
Our members have an expressed interest in the development, both economic and physical, of depressed inner-city neighborhoods. Your articles on the subject have earned you the admiration of many, and we would like you to address this issue as the topic of your presentation. As the expert, you are free to explore any facets of the issue that facets you wish. We will trust your judgment here.
[We have general session openings on both June 27 and June 28 at 9 a.m., 10 a.m., and 2 p.m.] Please let us know your preference. We are able to offer an honorarium of [$1,000]. Since you are a local speaker, travel expenses from your home to the convention center will not be reimbursed.
[Meeting Planner Margaret Peters] will be in contact with you shortly regarding your preferences and your acceptance of our offer. We certainly hope you will be able to join us. Our members are interested in your message, and who better to share that message than the expert himself?
Sincerely,
[Name]
[Title]
