[DATE]
[Name/Title]
[Business/Organization Name]
[Address]
[City, State ZIP]
Dear [ ]
I appreciate your offer to speak at the upcoming meeting of the [Association of City Councils]. It is good to know that your members are aware of and appreciate my work. I will be delighted to address your group at its upcoming convention.
I prefer [June 28] at [2 p.m.], although I may be able to make [the 10 a.m. slot as well]. [June 27 is our strategic planning session, and I am tied up all day.] Your honorarium is graciously accepted.
I will anticipate speaking with [Ms. Peters] regarding further arrangements, including audiovisual needs. She can reach me at my office number [Monday through Wednesday from 10:30 to 2:00].
Thank you for your interest in my work. I look forward to sharing my findings with your group.
Sincerely,
[Name]
[Title]
